portfolio while promoting equitable access to institutional, donor-funded, foundation, grant-funded, and external scholarship opportunities.
The Senior Coordinator collaborates extensively with Academic Affairs, Student Affairs, Enrollment Management, Finance & Administration, Institutional Advancement, the SUNO Foundation, and the Office of Research & Strategic Initiatives to enhance scholarship resources, improve student success outcomes, and advance the University's enrollment and retention goals. The position also develops policies, procedures, and operational processes that improve scholarship administration, compliance, transparency, and accountability across the institution.
In addition to scholarship administration, the Senior Coordinator manages the University's Facility Rental Program by coordinating facility reservations, preparing contractual agreements, maintaining relationships with internal and external clients, and ensuring compliance with University policies governing the use of campus facilities.
Essential functions
- Provide leadership for the University's centralized scholarship administration program, ensuring transparency, consistency, equity, and accountability throughout all scholarship processes.
- Develop, implement, and continuously improve policies, procedures, and operational standards governing institutional scholarship administration.
- Develop and maintain a comprehensive scholarship management database that tracks scholarship opportunities, eligibility requirements, donor restrictions, award recipients, funding availability, and assessment metrics.
- Research, identify, and promote external scholarship opportunities available through governmental agencies, private foundations, corporations, nonprofit organizations, and professional associations.
- Coordinate scholarship application, review, selection, award, renewal, and notification processes in collaboration with colleges, departments, and scholarship committees.
- Partner with Academic Affairs, Enrollment Management, and Student Affairs to increase student awareness, participation, and access to scholarship opportunities.
- Collaborate with the Office of Financial Aid and Finance & Administration to ensure scholarship awards comply with institutional policies, donor agreements, Title III requirements, and applicable federal and state regulations.
- Analyze scholarship utilization, student retention, persistence, graduation outcomes, and funding trends to support institutional planning and continuous program improvement.
- Prepare reports, dashboards, and executive summaries regarding scholarship funding, recipient outcomes, donor activity, and institutional performance measures.
- Collaborate with Institutional Advancement and the SUNO Foundation to support donor stewardship, scholarship reporting, endowment administration, and the cultivation of new scholarship funding opportunities.
- Work closely with the Office of Research & Strategic Initiatives to identify grant-funded scholarship opportunities and align scholarship initiatives with institutional strategic priorities and Title III objectives.
- Represent the University at scholarship workshops, recruitment events, donor recognition activities, and community engagement initiatives.
Facility Rental Administration
- Administer the University's Facility Rental Program by coordinating reservations for meeting rooms, conference facilities, classrooms, and special event spaces.
- Prepare rental agreements, contracts, invoices, and supporting documentation while ensuring compliance with University policies and applicable regulations.
- Serve as the primary liaison for prospective clients, vendors, campus departments, and external organizations utilizing University facilities.
- Coordinate facility scheduling with campus stakeholders to ensure operational readiness and successful event execution.
- Monitor rental revenues, expenditures, contractual obligations, and related records while maintaining accurate documentation.
- Track contract approvals and ensure all required authorizations are obtained prior to scheduled events.
