Position Title

Secretary for Chemistry

Compensation

$[contact details available in the full listing]

Department

Chemistry

Start Date

08/10/2026

About this opportunity

The Department of Chemistry is located in the Foundational Sciences Building on Ball State University's campus. We have a long history of focusing our efforts on giving our undergraduate and graduate students a high-quality learning experience.

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

What you'll do and what you'll bring

Position Function

Provide administrative and clerical support for the Chemistry department office and Chairperson; also serve as back-up for the Administrative Coordinator.

Duties & Responsibilities

Serve as the first contact of the department; greet and assist visitors when they come into the office & direct them accordingly; answer the department's primary phone line in a professional manner; transfer calls; receive and relay messages for Chairperson, faculty and staff when necessary; check and maintain the office voice mail; check and maintain general department email; answer questions & respond to general inquiries; provide excellent customer service; sort and distribute department mail.
Provide information and support to the department; print exams and assignments as requested; make copies; assist faculty, staff, students and visitors; schedule appointments; coordinate meetings; assist with department key management and distribution; submit service and maintenance-related requests when necessary; make room reservations as requested.
Assist with inquiries about the Chemistry graduate program; assist in making and tracking written offers to students; coordinate class schedules with the Graduate Advisor and enter permissions for graduate students each semester; assist with check-out sheets as needed for graduation.
Perform tasks assigned by the Administrative Coordinator and Chairperson; includes act as back-up for the Administrative Coordinator.
Serve as a department communication liaison to the Dean's Office; help maintain department social media; post regularly to engage and grow social media following; maintain digital signage for the department in the building; create eye-catching slides promoting department events and announcements to display on screens; assist with maintaining and updating department website.
Coordinate travel for faculty and students in the department; including collecting information, tracking and processing paperwork in the university's travel system for both pre-approvals in advance of trips, and reimbursements upon return; review information for accuracy; submit vehicle requests; communicate with the Chairperson regarding travel budget.
Arrange for student evaluations of faculty and graduate teaching assistants; schedule evaluations of lab courses each semester; distribute and file results of evaluations.
Monitor and maintain office inventory of supplies; keep things up to date and organized in the workroom; purchase supplies; assist with maintaining office appearance.
Provide support for the department Chairperson; assist in special report and data gathering.
Assist in the planning and organizing of departmental events as needed.
Participate in professional training and development as necessary for satisfactory job performance.
Maintain regular and predictable attendance.
Perform other related duties as assigned.

Minimum Qualifications

Eighteen months of additional education or training beyond high school or equivalent
Previous secretarial or related experience
Experience with Microsoft Office.

Preferred Qualifications

Associate's degree
Proficiency in Excel; experience with graphic design
Experience in secretarial support for large academic department.

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Secretary for Chemistry

Ball State University

2000 W University Ave, Muncie, IN 47306, USA

Position Title

Compensation

Department

Start Date

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Secretary for Chemistry

Ball State University

2000 W University Ave, Muncie, IN 47306, USA

Position Title

Compensation

Department

Start Date

About this opportunity

This is a Preview Listing…

Related Jobs - August 27, 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

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AABA Annual Meeting 2027

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APS Division of Nuclear Physics Meeting (DNP 2026)

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Joint March Meeting and April Meeting — Global Physics Summit 2027

Secretary for Chemistry

Ball State University

2000 W University Ave, Muncie, IN 47306, USA

Position Title

Compensation

Department

Start Date

About this opportunity

This is a Preview Listing…

Related Jobs - August 27, 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Joint March Meeting and April Meeting — Global Physics Summit 2027

Secretary for Chemistry

Ball State University

2000 W University Ave, Muncie, IN 47306, USA

Position Title

Compensation

Department

Start Date

About this opportunity

This is a Preview Listing…

Related Jobs - August 27, 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026