Essential Functions

Recruitment & Onboarding

• Assist in the hiring process with job postings and collaboration with hiring supervisors for all applicant pool management and screening functions.
• Conduct pre-employment background checks in accordance with position requirements.
• Work with hiring supervisors to create and execute offer letters for new hires that accurately reflect offers of employment.
• Initiate and manage onboarding processes for new hires including the verification of payroll documents, pre-employment welcome communications, and on-boarding appointments.
• Responsible for the new-employee orientation.

Offboarding & Exit Processing

• Coordinate exit processes including medical continuation and COBRA options, return of University equipment, final payroll details, and exit surveys.
• Notify IT, Facilities, and Finance of terminations and process associated paperwork in the absence of the payroll team.

Benefits Administration

• Assist eligible employees enrolling in health, dental, vision, life, and ancillary insurance benefits.
• Enroll participants in the company-sponsored retirement plan.
• Terminate life insurance policies post-retirement or in the event of employee death.
• Maintain accurate benefit files documentation.
• Reconcile monthly insurance benefit invoices and prepare them for payment.
• Process COBRA and medical continuation enrollments and payment documentation.
• Assist with annual open enrollment processes and the required system updates to facilitate the enrollment processes.

Payroll Coordination

• Train and be prepared to oversee daily payroll operations for all employees and student workers using ADP in the absence of the department director.

Compliance & Reporting

• Maintain OSHA logs and Workers’ Compensation files.
• Complete OSHA/BLS annual surveys and other regulatory reporting according to scheduled requirements.

Administrative Support

• Maintain and update weekly HR processing spreadsheets and payroll records.

Qualifications

• Ability to handle confidential information with discretion.
• Strong interpersonal, communication, and customer service skills.
• Strong organizational skills and attention to detail and ability to prioritize tasks independently.
• Proficient in Microsoft Excel and other MS Office applications.

Education

• Required: Associate’s degree in human resources, Accounting, Business Administration, or related field.
• Preferred: Bachelor’s degree in human resources, Accounting, Business Administration, or related field.

Experience

• Required: 2+ years of combined experience in human resources and payroll administration. 1+ years of supervisory experience required. Knowledge of Banner and/or ADP payroll system or similar HRIS platform required.
• Preferred: Prior HR or payroll experience in higher education. 2+ years in both human resources and payroll administration. 2+ years of supervisory experience. Proven use of Banner and/or ADP payroll systems.