Description
Under the supervision of the Registrar/Director of Veteran Affairs, the Assistant Registrar is responsible for maintaining records, correspondence, and reports pertaining to students, including those related to curriculum, continuing education, and literacy education.
Examples of Duties
DUTIES AND RESPONSIBILITIES
Essential Functions:
This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position.
RECORDING/DOCUMENT PREPARATION/DATA ENTRY
- Process outgoing Curriculum and Workforce and Continuing Education transcript requests.
- Evaluate, organize, and maintain permanent student records and provide transcripts for all Curriculum, Continuing Education, and Basic Literacy students.
- Process Credit for Prior Learning (CPL).
- Process incoming Curriculum withdrawal forms to maintain a tracking system for students current enrollment status.
- Perform internal audits of Workforce and Continuing Education file folders.
- Electronically file documents in student folders (transcripts, course audit, grade change requests, etc.)
- Troubleshoot registration and students records issues in Colleague and Self-Service.
- Register students in courses when needed if an advisor is not available.
- Evaluate graduation applications and perform degree audits in addition to assisting with the graduation process, including rehearsal and ceremony.
- Coordinate the preparation, processing, and record keeping of student graduation diplomas.
- Complete Degree Verify processing in the National Student Clearinghouse platform.
- Review and maintain Family Educational Rights and Privacy Act (FERPA) / Leons Law documentation.
- Assist with Veteran Services student processes and support the timely processing of veterans' educational benefits.
REPORT PREPARATION
- Prepare reports for the North Carolina System Office, including the Curriculum and Workforce and Continuing Education FTE Report and Student Registration Data Reports due at the end of each semester (three times per year).
- Run reports using Colleague and Entrinsik Informer from the Curriculum and Workforce and Continuing Education student database when requested.
SUPPORT OF MISSION
- Attend Curriculum and Continuing Education training offered by the System Office.
- Participate in the Regional Registrars/Admissions group.
- Participate and serve on College committees.
- Perform any other duties as needed, including registering students, entering grades, issuing transcripts, and assisting with special outreach events.
- Assist in recruitment and retention of students.
- Participate in College events and activities.
PROFESSIONAL DEVELOPMENT
- Must maintain current knowledge of programs, trends, and new developments in the area of community college administration.
ADDITIONAL RESPONSIBILITIES
- Perform other duties as assigned.
Minimum/Required Qualifications
Minimum/Required Qualification:
- Bachelors Degree
- Three years of experience in an office setting.
- Strong communication skills, both written and verbal
- Demonstrated mastery of relevant technological capacities (e.g., Microsoft Office suite)
Preferred Qualifications:
- Three years of experience working in Student Services in a Community College system.
- Knowledge of the North Carolina Community College Administrative Code as it pertains to Workforce and Continuing Education FTE/enrollment reporting; knowledge of Colleague, Entrinsik Informer.
What are the Physical Requirements of job?
- Occasionally requires lifting (10-15 pounds), repetitive finger and wrist movement, and reaching both high and low
Equipment
- Generally, this employee must be able to operate office equipment such as a personal computer, fax machine, photocopier, etc.
- Travel is an expected part of the job.
How to Apply
MUST READ Special Instructions and Additional Information to Applicants:
INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED. Resumes are not accepted in lieu of state applications. "See Attached Resume", etc. will result in an incomplete application. Resumes, cover letters, and all transcripts listed on application must be uploaded with your application or this will also result in an incomplete application. Official transcripts must be submitted to the Human Resources Director within (15) days upon hiring. All applications must be submitted directly via our online application system at https://www.schooljobs.com/careers/halifaxcc.
Applications submitted through third party sites will not be accepted. Application packets for employment must be submitted by 5:00 p.m. on the closing date. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be accepted. Resumes are not accepted in lieu of state applications. "See Attached Resume", etc. will result in an incomplete application. Resumes, cover letters, and all transcripts listed on application must be uploaded with your application. To receive credit, all relevant experience must be included in the work history section of the application.
Any information omitted from the application but included in the resume will not be considered for qualifying credit. Persons eligible for Veteran's Preference must submit a copy of Form DD-214.
Position is Open Until Filled.
This is a Preview Listing…
You must sign in to see the full job description, and to apply.
Manage / Upgrade this job to a Full Job Listing.
Find Your Best Opportunity
Tell them AcademicJobs.com sent you!
