This position will work collaboratively with the members of Corps and University Advancement to pursue and promote institutional objectives related to alumni engagement, communications, and fundraising.
Required Qualifications
Educational Background: Bachelor’s degree required; equivalent relevant experience will be considered.
Event Planning: Extensive professional experience in planning and executing special events.
Event Coordination: Documented history of success in selecting event dates, managing calendars, coordinating with caterers, venues, and vendors, and collaborating with various stakeholders to ensure seamless event execution.
Relationship Building: Proven ability to develop and implement strategies that foster meaningful engagement with diverse stakeholders.
Interpersonal Skills: Strong ability to interact effectively with a wide range of constituencies, including vendors and external partners.
Communication Skills: Excellent communication skills, with a proven ability to articulate ideas clearly in both written documents and verbal presentations.
Organizational & Project Management Skills: Demonstrated ability to manage multiple priorities independently while maintaining strong attention to detail in a fast-paced, deadline-driven environment.
Budget Management: Experience managing event budgets and ensuring cost-effective planning and execution.
Guest & Logistics Management: Proficient in managing guest lists, invitations, RSVPs, and event materials such as nametags, scripts, bios, and day-of-event supplies.
Post-Event Evaluation: Ability to conduct event closeouts, including compiling final reports, analyzing feedback, and maintaining inventory of supplies and promotional items.
Technical Proficiency: Experience using a variety of software tools, including the Microsoft Office Suite.
Preferred Qualifications
Alumni and Volunteer Engagement: Familiarity with alumni relations operations and volunteer program coordination, particularly within a university or nonprofit setting.
Student and Young Alumni Outreach: Knowledge of best practices for engaging young alumni and current students through targeted programming and communications.
Technical Proficiency: Working knowledge of fundraising and/or event planning systems such as Blackbaud (AIMS), Doodle, and/or Google Workspace.
Event Planning Expertise: Demonstrated experience in planning and executing special events in support of university advancement or similar initiatives.
Interpersonal Effectiveness: Proven ability to build relationships and collaborate effectively with diverse stakeholders in higher education.
