Job Details
Transfer Credit Coordinator
Job ID: 301800
Location: Columbus State University
Full/Part Time: Full Time
Regular/Temporary: Regular
About Us
Great universities inspire the very best in us. They nurture new ideas, fresh perspectives, and creative problem-solving. They challenge students to discover their passions - and to turn those passions into thriving careers that improve our world.
Columbus State University is exactly that kind of place. With exceptional facilities, ideal class sizes, and unique field experiences, our students have room to create. Here, every faculty and staff member is part of the educational process, actively mentoring students and championing each new step in their journey.
Located just 100 miles southwest of Atlanta, CSU is part of the University System of Georgia and offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays (if applicable). Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Department Information
Office Of Registrar
Job Summary
Under the direction of the University Registrar, the Transfer Credit Coordinator is responsible for the comprehensive administration of transfer credit and prior learning assessment functions for the University. This position serves as the functional lead for transfer credit evaluation processes and Parchment Data Automation, ensuring accurate and timely articulation of transfer coursework in accordance with University, University System of Georgia, accreditation, and federal regulations. Responsibilities include evaluating academic records, maintaining transfer equivalencies, determining course applicability to degree requirements, processing transient student requests, and supporting continuous improvement initiatives related to transfer credit operations and student success.
Responsibilities
Significant Duties & Responsibilities include: Transfer Credit Administration - Ensures compliance with University, University System of Georgia, accreditation, state, and federal policies governing transfer credit, prior learning assessment, and academic records. Evaluates official transcripts and other academic records to determine transferability and applicability of coursework toward degree requirements. Processes transfer credit and prior learning credit evaluations accurately and within established service standards. Maintains and updates transfer course equivalencies, articulation tables, and transfer credit catalogs. Exercises independent judgment in evaluating coursework and determining appropriate course equivalencies and degree applicability. Reviews and processes transient permission requests for Columbus State University students seeking to enroll at another institution for a limited period. Collaborates with academic departments regarding course equivalencies, transfer policies, and degree applicability determinations. Assists students, faculty, staff, and external constituents with transfer credit inquiries and related academic record matters.; System Administration and Technical Leadership - Serves as the functional lead and primary administrator for Parchment Data Automation. Monitors, maintains, tests, and optimizes automated transfer articulation workflows to maximize processing efficiency and accuracy. Identifies opportunities for process improvement and technology enhancements related to transfer credit operations. Participates in Banner testing, upgrades, implementations, and system validation activities impacting transfer credit processes. Develops, maintains, and documents operational procedures, workflows, and training materials related to transfer credit functions. Provides subject matter expertise for transfer credit systems and associated business processes.; Process Improvement - Recommends, develops, and implements process improvements that enhance operational efficiency, data integrity, compliance, and student service. Assists with staff training and cross-training initiatives related to transfer credit processes and systems. Participate in strategic planning and operational discussions concerning student records and transfer initiatives.; Other - Provides professional, accurate, and timely customer service to students, faculty, staff, and external stakeholders. Represents the Office of the Registrar through participation in campus events and activities, including orientation programs, Discovery Days, commencement, and other enrollment-related initiatives. Supports the overall mission and operations of the Office of the Registrar through teamwork, collaboration, and shared responsibilities. Performs other duties as assigned.
Required Qualifications
Required Qualifications included: Two years of higher education from an accredited college or university.; Demonstrated commitment to excellent customer service and student support.; Excellent oral, written, and interpersonal communication skills.; Strong attention to detail and commitment to accuracy.; Ability to interpret and apply policies, procedures, and regulations.; Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.; Proficiency in Microsoft Office software.
Preferred Qualifications
Preferred Qualifications include: Bachelor's degree from an accredited college or university.; Experience in an Office of the Registrar, Admissions, Enrollment, or Academic Advising.; Experience using Parchment Data Automation (Smart Panda Raptor).; Experience with Ellucian Banner Student Information System.; Experience with Degree Works degree audit software.; Experience with Hyland OnBase document management software.; Knowledge of University System of Georgia transfer policies and procedures.
Proposed Salary
The proposed annualized salary for this position is $40,253 and includes full benefits.
Knowledge, Skills, & Abilities
Knowledge, Skills, & Abilities include: Ability to be proactive, adaptable, and flexible in a dynamic, student-centered environment.; Ability to communicate effectively and professionally with students, parents, faculty, staff, administrators, and external constituents.; Ability to work independently and exercise sound judgment in the evaluation and application of transfer credit and academic policies.; Ability to perform detailed, complex, and highly accurate work involving academic records, transfer credit evaluation, and degree applicability.; Ability to prioritize and manage multiple responsibilities during peak operational periods while maintaining accuracy and meeting established deadlines.; Ability to establish and maintain effective working relationships with faculty, administrators, staff, and external partners.; Ability to use discretion and maintain confidentiality when handling sensitive student information in accordance with FERPA and institutional policies.
Contact Information
If you have any questions, please contact Stephanie Speer, Hiring Manager, via email at speer_stephanie@columbusstate.edu.
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