Job Details
Administrative Coordinator
Full Time
JR-10155
JOB SUMMARY:
Plans, coordinates and/or performs administrative, business management or support services activities.
JOB DUTIES:
35% - Fiscal management: Liaison to the college business office: Compiles receipts, invoices and other documentation for fiscal transactions. Serve as purchaser for through Workday and by p-card. Serves as a liaison to Departmental purchasers to advise on fiscal policy and procedures. Maintains and orders office supplies and equipment. Prepares deposits when required. Manages procurement according to State policy and procedures. Complies with Clemson University's procurement policies.
25% - Office Management: Serves as the front-line contact for guests, visitors, other departments on campus, and external vendors. Serves as the point person for building/classroom concerns. Provides administrative support to the office manager for personnel and payroll functions. Coordinates lunches for faculty meetings and other departmental events. DAT (department assisted tracking) system liaison for items less than $5000 housed on campus. Items housed at IEA to be managed by IEA personnel. Manages outgoing and incoming mail.
25% - Travel Coordination: Coordinates and manages travel plans for faculty and undergraduate students, including prospective faculty, and other departmental guests. Assists graduate program assistant with travel for graduate students and prospective graduate students. Coordinates sign-ups for different meetings and develops and distributes the resulting itineraries. Advises travelers on proper procedures and allowable charges. Ensures that expenses are reimbursed to the traveler.
10% - Student Services: Coordinates departmental information displayed on interactive monitors and social media; conducts periodic review of departmental website to ensure information is up to date and correct. Prepares and edits documents for faculty. Assists with room assignments and course scheduling, and monitoring and proctoring makeup exams.
5% - Development liaison: Works with the university development office, prospect research, creative services, and the college public relations department to maintain the Psychology department alumni fundraising strategy. Works to enhance alumni outreach via social networking and the annual departmental newsletter. Coordinates special events and thank you notes to provide recognition and appreciation to departmental donors.
JOB CODE: AH10
EMPLOYEE TYPE: Regular FTE Staff
Minimum Requirements:
A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
RESPONSIBILITIES:
JOB KNOWLEDGE
Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations.
SUPERVISORY RESPONSIBILITIES
Not responsible for supervising employees.
BUDGETARY RESPONSIBILITIES
Fiscal Responsibilities: Fiscal responsibilities for the department's budget, including but not limited to, financial planning and managing fund allocation
PHYSICAL REQUIREMENTS:
Communicate, converse, give direction, express oneself: %
WORKING CONDITIONS:
WORK SCHEDULE:
Standard Hours: 37.5
COMPENSATION INFORMATION:
Expected Salary Range $39,300.00 - $53,100.00
Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.
ESSENTIAL PERSONNEL LEVEL: Normal Operations - Required to follow emergency facility closure and modified operations directives, and not normally expected to work on-site during emergency situations.
JOB LOCATION: Clemson, SC
APPLICATION DEADLINE: August 16, 2026
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