Job Description
Reporting to the Director of Campus Safety, the Administrative Assistant oversees the efficient operation and participates in the daily activities of the Campus Safety Office.
Responsibilities
- Provide administrative, operational and departmental support.
- Assist with coordinating events and/or meetings including scheduling, securing locations/event spaces, arranging catering, working with vendors and presenters, identifying audio-visual needs, coordinating travel (accommodations, dining reservations, etc.)
- Assists in various marketing efforts including, but not limited to, creating and distribution of promotional materials for events such as brochures and flyers.
- Oversee a staff of student employees and manage student staff payroll.
- Maintain Daily Crime Log in accordance with federal guidelines
- Manage billing of parking registrations and citations.
- Orders necessary office supplies and materials for department/area, meetings, and events. Works with vendors on invoicing and purchase orders. Liaises with appropriate parties to service office equipment and troubleshoot issues.
- Respond to questions from staff, students, faculty and visitors.
- Perform other related duties as assigned and based on departmental need.
Qualifications
- High School Diploma or GED
- Associate's degree, preferred
- 1-3 years of work experience working with Oracle or other payroll systems.
- Able to pass a background check
- Experience/commitment to working with and supporting diverse communities
- Familiarity with OSHA, FMLA and military leave procedures
- Possess strong critical thinking skills
- Familiarity with Adobe, Microsoft Word, Excel, Teams, Zoom, report writing software such as Omnigo
- Familiarity with accounts payable invoice processing procedures
- Familiarity with Cleary Act, Title IX, FERPA
- Ability to handle sensitive information with professionalism, discretion and compassion
- Ability to work effectively and collaboratively as a member of a diverse team
- Display sensitivity to the unique role that security plays in a college setting
- Effective oral and written communication, organizational, and problem-solving skills
- Meticulous attention to detail
- Reliable and able to work independently under established guidelines
- Previous higher education experience is a plus
- Ability to maintain confidentiality
About Us
Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than 2,100 full-time undergraduate students, representing forty-three states and ninety-one countries, we consider our location in a culturally and socioeconomically diverse capital city to be among Trinity’s most distinctive assets; and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.
Trinity College is an independent, nonsectarian liberal arts college for men and women, with approximately 2,200 undergraduate students and 200 faculty members, located in Hartford, Connecticut. Our Mission is “Engage. Connect. Transform.” As the preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives. Trinity is an actively engaged community of students, faculty and staff who work together to develop and sustain the intellectual and creative opportunities central to a first-class liberal arts education. Hartford, the state capital, provides many opportunities for cultural and social engagement.
The College is committed to building a representative and diverse faculty, administrative staff, and student body. Trinity is an Equal Opportunity/Affirmative Action Employer. Women and minorities are encouraged to apply. Applicants with disabilities should request, in advance, any needed accommodation in order to participate in the application process.
For all faculty positions, completion of the Ph.D. or appropriate equivalent is expected. Candidates should have a strong commitment to undergraduate and interdisciplinary teaching in a liberal arts context, and a well-articulated plan for sustained research. Trinity is especially interested in candidates who can contribute to the diversity and excellence of the academic community through their research, teaching, and service.
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